FvH
FERNDOWN VILLAGE HALL
COMMITTEE
REGISTERED CHARITY NUMBER 301135
TERMS AND CONDITIONS OF THE COMMITTEE
The objective of The Charity is to provide hireable facilities in which local organisations can hold meetings, sales, educational classes, exhibitions and sports activities etc. at affordable costs which are to be reviewed from time to time.
The Committee Structure
The Full Committee should consist of:
The President
The Trustees
One representative from each user group
The Trustees will be elected for a three year term at The AGM where The Chairman of the Trustees will be elected also for three years. The various Officers will be appointed by The Trustees
The appointment of The President is to be made by The Trustees from any qualifying person.
Bank Accounts
The Trustees will nominate a Bank or Building Society to deal with the receipts of funds and the issuing of payments.
Financial Statements
The Treasurer will cause an annual statement of the state of affairs of Ferndown Village Hall to be prepared and to be audited by a competent person in compliance with the regulations laid down for Registered Charities and approved at The AGM.
The Financial Year End is set as the last day of February each year.
The Annual General Meeting
The Secretary will convene an Annual General Meeting by placing a Notice of The Meeting on this web site at least 14 days before the meeting. In addition notices will be placed on Notice Boards at The Ferndown Village Hall.
The AGM should take place not more than three months after The Financial Year end.
Once each quarter a Trustees review of the state of the building etc. will be undertaken and this will be reported at the next Full Committee meeting.
No party political or sectarian discussion shall be permitted at any meeting.
Committee Meetings
The Secretary will convene a General Meetings as required. These meetings are to be held at least yearly. Notices of such meetings will to be placed in The Village Hall. Generally this will be at The AGM.
The Trustees will hold meetings as required but at least quarterly.
Notice Boards will be put up in each room with the names and contact details of all The Trustees.